HMRC are in the process of rolling out the Goods Vehicle Movement System (GVMS) at the moment. The system has been in operation at ports in Northern Ireland since 2021 and now in 2022 ports across Britain are beginning to use the GVMS system. That means that goods moving through a port facility using GVMS, must create a Goods Movement Reference Number (GMR) to allow entry to the port.
The problem is that not all ports are using GVMS. In fact, at some ports it depends on which ferry operator is using GVMS and which are not. This is an understandably confusing situation for declarants and for Custran customers .
The first point to address is how to ensure the GVMS system recognises the import or export declaration. The code RRS01 must be entered into the customs declaration for the GVMS system to recognise the import or export declaration.
On Custran go to the “General ” tab and then scroll down to the “Additional Information” heading. Here at box 44h you can enter code “RRS01” from the drop down menu and save. If your goods are moving through an inventory linked port facility then you do not enter the RRS01 code. Your haulier is best placed to know which ports and which ferry operators are using the GVMS system.
Secondly, in order for your export declaration to be recognised by the GVMS system, goods must be declared as “arrived”. If this does not happen then your declaration will not progress to “released” and will remain at “registered” on your account.
On Custran, for full export declarations, first go to the “general tab” . At section 2 box 1a select “EX” and at 1b select “A” for arrived.
If you submit your export declaration as “not arrived” you cannot amend it to “arrived” on Custran. The HMRC CHIEF system will not allow an amendment like this to be done through customs software. Anything that has been submitted as “not arrived” and the goods have since left will need to be cleared by completing a C1603 form and submitting to the National Clearance Hub asking them to action the request. If the goods are still at the port and you wish to amend, you still need to use this process. Please follow the link here to the HMRC website and the “Notification of Retrospective Arrival”.